Who’s in the PA?
All parents and guardians are automatically members of the Cathedral School Parents Association (PA). PA officers, committee chairs, and program liaisons are responsible for managing various activities which support the operations of the School, but all parents/guardians are welcome to attend monthly PA meetings during the school year and get involved!
Goals of the CSB Parents Association
The Cathedral School PA has three primary goals:
1. Build and foster authentic community relationships;
2. Support the School’s operations through a budgeted fundraising goal ($195,000 for the current year); and
3. Model to the student body the behaviors of generosity, commitment, and engagement.
How to Volunteer
Each year, an interest survey is sent to all Cathedral School families. Parents and guardians who are interested in volunteering for a specific position or committee should indicate their interest via this survey. A selection committee matches volunteers to open positions based on their interest and skills.
Officer positions and certain committee chairs are typically filled with volunteers who have previous volunteer experience on the PA and have fulfilled the duties of their roles effectively, which may include adhering to pre-set timelines, staying within budget, communicating effectively, and successfully meeting all organizational duties.
All parents and guardians are encouraged to volunteer and participate in any way suitable for their skills and levels of time commitment. Similarly, we encourage individuals to nominate themselves or other parents/guardians for leadership/planning roles on the PA. If you are interested in a position, you may choose to “shadow” for the first year and lead the next.
Terms for PA Positions
Positions are generally a one- or two-year commitment. See the descriptions of each committee/activity for specific details. In the case of some roles asking for a two-year commitment, the model is to have the second-year chair train the new incoming chair. Please note that time commitments associated with each position are estimates and the responsibilities are subject to minor changes.
Responsibilities for PA Positions
Elected PA members are expected to attend PA meetings. All positions (as appropriate) are
expected to adhere to pre-set budgets and report expenditures and profits. See the descriptions for specifics by role. If you have questions about specific roles, please do not hesitate to contact the current sitting officer or chair listed in the School’s roster.
Oversees all activities and committees of the Parents Association and represents the PA on the CSB Board of Trustees. This is a two-year commitment.
- Presides over the monthly PA meetings
- Oversees all PA activities, events, and budgets
- Represents the PA at monthly CSB board meetings and one to two board subcommittees
- Ensures annual PA fundraising goal is met
- Estimated time involved: Varies by week with PA and board meetings/board subcommittee meetings; approx. two to three hours/week on average, some on campus and some “work from home.”
Acts on the President's behalf in the President's absence. This is a two-year commitment.
- Liaises between the PA and room parents to ensure efficient communication
- Manages communication about the teacher/staff holiday gift fund starting in November and ending in December
- Estimated time involved: Varies by week; approx. two to three hours/month on average, some on campus and some “work from home”
Attends all PA meetings and records the minutes. This is a two-year commitment.
- Attends every PA meeting, takes attendance, and takes general minutes from the meetings
- Estimated time involved: Varies by week; approx. three hours/month on average, some on campus and some “work from home”
Oversee the PA’s finances and to ensure proper budgeting and goals are met. This is a two-year commitment.
- Prepares the monthly financial statements and manages reimbursements and banking responsibilities for the PA
- Keeps track of all revenues and expenditures and presents a report at board meetings as needed
- Works in QuickBooks
- Estimated time involved: Approx. five to 10 hours/month on average, some in-person and most “work from home”
Cathedral School Class Liaisons are liaisons between the school and the families in their
specific grades. They offer support to the teachers as needed and foster community
building throughout the year. As the parent leaders for their grades, class liaisons should
feel free to communicate any questions directly with teachers or appropriate administrators
throughout the school year.
- New Family Support
- PA Meeting Attendance
- Organizing a Class Potluck or Party
- Communications re: key grade-specific information
- Coordinate Sign-Ups for Volunteer Opportunities
- Gala/Auction Liaison
Estimated time involved: Varies based on activities; approx. one hour/week, some on campus and some “work from home.” There is a class liaison budget through the PA of $400 to cover
incidentals/expenses associated with this role. Please save receipts and submit them to the
There are multiple volunteer opportunities with different levels of time commitment. Assist Admissions Department by staffing and communicating information and confirmations for their respective jobs, such as tours, evening presentations, and school fairs. Responsibilities include:
- Tour Liaisons: Scheduling volunteers for tours or evening presentations and confirm attendance
- Tour Docents: Communicating School information to prospective families and helping tours run smoothly
- Evening Presentations: Communicating information to prospective families and helping events run smoothly; helping with minor clean-up after these events
- School Fairs: Attending approximately three to five evening school fairs at various venues (6-7:30PM)
- General: Signing thank you notes to volunteers as well as welcome letters to incoming families
- Estimated time involved: Varies by time of year and admissions role, with most work happening September-January, most on campus, and some “work from home”
Art & Display
Help update the display case in the school lobby on a regular basis, in coordination with the Admissions Department.
- Estimated time involved: Approx. one to two hours/month on average, all on campus
Cathedral School Sunday & All-Family Picnic
Chairs oversee the planning and execution of this back-to-school community event held in
September or October.
- Estimated time involved: Most happening in May, August-September or October, depending on event date; approx. five hours/week during busy time, some at venue and some “work from home”
Community Service & Engagement
Help coordinate community service projects to support various initiatives with our community service partners, including Bayview Mission and the Giving Tree, seasonal Food Drives and Food Bank opportunities, among others. Chairs are responsible for all event details.
- Estimated time involved: Varies by season, with most work in October-December for the Bayview Mission & Giving Tree; in the spring term for the Food Drive & Food Bank opportunities; along with various other service opportunities throughout the school year. Approx. five to 10 hours/week during the busiest week or two, some on campus and some “work from home”
Diversity, Equity & Inclusion
Works with Director of Diversity & Inclusivity to help facilitate information/presentations and/or discussions with CSB parents, teachers, and administrators on a variety of topics intended to foster a stronger community and to celebrate the diversity that exists at CSB. Chairs work with CSB administration to plan two to three events per year.
- Estimated time involved: Varies by month, whether there is an event planned; approx. two hours/month on average, some on campus and some “work from home”
Help plan and coordinate this fall adult community celebration and social gathering, held in Gresham Hall in October. Chairs oversee the planning and execution of the event, in close coordination with the Development Department.
- Estimated time involved: Varies by season, with most happening August-October; approx. 10 hours/week during busy time, some on campus and some “work from home”
Chairs oversee the planning and execution of this end-of-year community event. Chairs will work closely with CSB coaches and a group of volunteers. This is a two-year commitment.
- Estimated time involved: Varies by season, with most happening during April-May; approx. 5 hours/week during busy time, some at venue and some “work from home”
Chairs oversee the planning and execution of the school’s largest annual spring fundraiser. This is a one-year commitment.
- Estimated time involved: Varies by season, with most happening two to three months prior to event and one month after; approx. 15 hours/week during busy time, some at venue and some “work from home”
Gala (Auction Chairs)
Manages the solicitation of auction items for the gala, both for the silent and live auctions. This is a one-year commitment.
- Estimated time involved: Varies by season, with most happening two to three months prior to event and one month after; approx. 10 to 15 hours/week during busy time, some in person and most “work from home”
Gala (Online Auction Coordination)
Manages the online processing of auction items. Responsible for entering auction items into Bidding for Good.
- Estimated time involved: Varies by season, with most happening two to three moths prior to the event and one month after; approx.. 10-15 hours/week during busiest time, some in person and some “work from home.”
Grandparents and Special Friends Day
Chairs oversee this annual event for students’ extended families held the Tuesday before
Thanksgiving. This is a two-year commitment.
- Estimated time involved: Varies by season, with most happening in October-November; approx. 10 hours/week during busy time, some on campus and some “work from home”
Hospitality & Teacher Appreciation
Chairs coordinate food and drinks at a variety of school events, including the PA Fair on the first day of school, monthly PA meetings and teacher appreciation breakfasts twice a year in fall and spring. Also supports periodic PA recognition of teachers/staff (birthdays, retirements, etc):
- Estimated time involved: three hours/month, some on campus and some “work from home”
Support the work of the CSB Library. Chairs schedule volunteers and help organize events.
Computer proficiency is a required skill.
- Estimated time involved: Varies by time of year and library role
Support the School’s hot lunch program by organizing and training volunteers for daily lunch duty. Responsibilities include:
- Estimated time involved: one hour/week communicating and ideally one to two lunch duty shifts per month; some on campus and some “work from home.” Computer proficiency is required to send communications to volunteers.
Chairs oversee all CSB-branded merchandise sold at various school events throughout the year as a fundraiser. This is a two-year commitment.
- Estimated time involved: Varies based on activities where merchandise may be sold; approx. three hours/month, plus setting up, selling, and putting away for events, managing inventory; some on campus and some “work from home”
Media & Technology
Supports parent education on media, technology, digital citizenship. This individual serves as our liaison to Common Sense Media. There are no specialized skills required. Chair works with the Technology Coordinator and Librarian to plan one to two discussions and/or presentations to the school community per year.
- Estimated time involved: Varies by month, depending on event schedule. Approx. two hours/month on average.
With a committee comprised of the PA officers and room parent representatives, the Nominating Chairs fill the slate of officers and committee chairs for the PA from self-nominations and additional recruitment. Takes place from Jan.-April.
- Estimated time involved: Approx. five hours/month from January-April, or when the slate is finalized
Parent Education and SPEAK
Parent Education Chair(s) run the Education Evenings, planning and implementing adult discussion events with relevant topics and speakers.
- Estimated time involved: Approx. two hours/month
SPEAK representative attends scheduled SPEAK events and monthly SPEAK board meetings. SPEAK is a coalition of San Francisco K-8 schools that have joined to enhance parent education in our community. SPEAK hosts two to three speakers a year at various locations.
- Estimated time involved: Approx. 1 hour/week
Chairs oversee the planning and execution of this end-of-year event for Upper School student
athletes. Works in close coordination with Athletic Director.
- Estimated time involved: Varies by season, with most happening in March-May; approx. two to three hours/week during busy time, some on campus and some “work from home”
Sports Program Liaisons
One chair from each Upper School grade oversees and coordinates communication for all sports teams, working closely with coaches and Athletic Director.
- Estimated time involved: Approx. one to two hours/week, all “work from home”
Chair(s) work with the School and PA to support sustainability at CSB and all CSB events.
- Estimated time involved: Varies based on activities; approx. two hours/month, plus staffing at events, some at venues and some “work from home”
Chairs (from both Lower School and Upper School) and additional committee members organize donations and sales of gently used uniform items with two sales in late summer (dates to be determined by committee) and sales held on parent-teacher conference days in the fall and spring (Thursday and Friday).
This volunteer committee is great for the parent who likes to know in advance when they are needed at school! The committee works together late spring to set the summer sorting and sale dates in advance and the parent/teacher dates are known. The Lower School parents work the sale on Thursdays, and the Upper School parents work the sale on Fridays.
- Estimated time involved: Six to eight hours at each of the key sale dates, involves pre-sale sorting and organizing of donated items, and set-up and break-down of sales. Additionally, very minimal time spent to maintain tidy closet throughout the year and periodically meet a parent to shop between sales.
Coordinates volunteer scheduling for various PA committees as they arise during the year, including the lunch and library duty signups. Generates online sign-up forms through SignUp.com
- Estimated time involved for the chair: Approx. 1-2 hours/month on average, with more time required at the beginning of the school year. This is a position that can be managed from home outside of school hours.