Careers

List of 4 items.

• Executive Assistant to Head of School

  Role Title: Executive Assistant to Head of School

  FLSA Status: Full-Time Exempt

  Reports to: Head of School; Dotted Line to Manager Front Office Operations

  Direct Reports: N/A

   

  Main Purpose of the Role

   

  The Executive Assistant to the Head of School is a highly skilled administrative and operational partner who ensures the effectiveness of the Head of School and the Board of Trustees. This role requires exceptional organizational judgment, technical fluency, and the ability to manage multiple priorities and projects simultaneously with discretion and independence.

   

  In addition to serving as the primary liaison to the Board and steward of the Head’s office, this role also provides operational support to the Front Office as needed, contributing to the smooth daily functioning of the School.

   

  Executive Support to Head of School:

   

  • Own and strategically manage the Head of School’s complex calendar, including long-range planning and daily prioritization; evaluate and triage meeting requests, aligning scheduling decisions with institutional priorities.
  • Anticipate needs, resolve conflicts proactively, and ensure the Head is fully prepared for all engagements.
  • Coordinate logistics for internal and external meetings, including agendas, materials, and follow-up.
  • Event planning and support, e.g., graduation, faculty and staff events, board meetings, dinners, parties, and retreats as needed.
  • Other projects and tasks as directed by the Head of School.

   

  Board Relations & Governance:

   

  • Lead all operational aspects of the Board of Trustees, including coordinating schedules, booking travel arrangements, building presentations, reserving meeting spaces, etc.
  • Prepare, compile, and distribute board materials using digital platforms (e.g., board portals such as Blackbaud or similar systems).
  • Maintain and manage Board and committee portals, ensuring accuracy, organization, and accessibility of materials.
  • Prepare, and maintain official meeting minutes and governance documentation.
  • Manage trustee communications, onboarding, and orientation processes.
  • Ensure alignment with governance best practices, timelines, and documentation standards.

   

  Project & Workflow Management:

   

  • Independently manage multiple concurrent projects on behalf of the Head of School, from planning through execution.
  • Build and maintain systems to track workflows, deadlines, and cross-functional coordination.
  • Identify opportunities to improve operational efficiency and implement streamlined processes.
  • Take initiative to move work forward with minimal direction.

   

  Technology & Systems Management:

   

  • Demonstrate advanced proficiency in Google Workspace (Calendar, Gmail, Docs, Sheets, Slides, Drive), including shared drives, permissions, and workflow optimization.
  • Manage and optimize use of Blackbaud systems (including Board portal and student information systems).
  • Utilize project management tools (e.g., Asana, Trello, Monday.com, or similar) as required.
  • Leverage scheduling and communication tools (e.g., Calendly, Slack) to improve efficiency.
  • Maintain organized digital filing systems; ensure accessibility and version control of key documents.
  • Troubleshoot and improve workflows across platforms.

   

  Operations Support Responsibilities:

   

  • Serve as backup support for the Front Office Operations Manager as needed.
  • Provide front-facing support, including greeting visitors, answering phones, and assisting students and families.
  • Maintain operational systems, including attendance tracking and student records within Blackbaud.
  • Coordinate vendors and logistics for school operations (e.g., lunch program, photographers, facilities use).
  • Support Leadership Team, Admissions, and Development with events and administrative needs.

   

  Diversity, Equity, Inclusion, Justice, and Belonging Commitments:

   

  • Engage in conversations with empathy and curiosity.
  • Listen to recognize the presence, ideas, and beliefs of all individuals within the Cathedral School community.
  • Practice courage and act with integrity to speak up and speak out to stand up for what is right even when it is challenging or unpopular.
  • Uphold the process of reflection, healing, and repair, holding ourselves accountable and accepting responsibility for our actions.

   

  Skills and Competencies:

   

  • Exceptional interpersonal skills with a desire to serve others.
  • Strong oral and written communication skills; ability to communicate in a courteous, helpful, and clearly understood manner.
  • Professional demeanor with an ability to use tact and discretion; ability to maintain confidentiality of information and other related matters; ability to think exercise judgment and prioritize work.
  • Demonstrated multi-tasking, organization and time-management skills.
  • Resilient and thrives in fast-paced, ever changing environment.
  • Doer attitude with a “no task too small” mindset.
  • Exceptional organizational and time-management skills with the ability to manage multiple high-priority workflows simultaneously.
  • Strong initiative and ability to work independently with minimal direction.
  • Excellent judgment, discretion, and ability to handle confidential information.
  • Advanced written and verbal communication skills.
  • High level of emotional intelligence and interpersonal effectiveness.
  • Systems thinker with the ability to create and improve processes.
  • Detail-oriented with a commitment to accuracy and follow-through.
  • Adaptable and resilient in a fast-paced, dynamic environment.

   

   

  Category	Required	Preferred
  Qualification	High School diploma or equivalent; current CPR and First Aid certification (or willingness to obtain within 3 months of employment)	Bachelor’s Degree
  Experience	5+ years of experience as an Executive Assistant or equivalent experience Advanced proficiency in Google Workspace and digital collaboration tools Demonstrated experience managing complex calendars, projects, and communications	Experience in a school setting a plus Experience supporting board governance and senior leadership
  Prior Knowledge	Google Workspace (Calendar, Forms, Slides) Microsoft Office Suite Canva	Working knowledge of Blackbaud suite

   

  Compensation: Cathedral School offers a competitive annual salary for this position, ranging from $80,000 to $100,000, depending upon experience. Additionally, Cathedral School offers one of the most robust benefits packages among independent schools in the Bay Area.

   

  Contact: Please send a cover letter and a résumé to Susan Lande, Front Office Operations Manager, at lande@cathedralschool.net.

• Extended Day Program Coordinator

  Role Title: Extended Day Program Coordinator

  FLSA Status: Part-Time Hourly Non-Exempt

  Reports to: Director of Extended Day Programming

   

  The Extended Day Program Coordinator is a Lead Teacher for the program, responsible for assisting the Director of Extended Day in managing the Extended Day Program (EDP), supervising students, responding to their needs and interests, and building and maintaining relationships with the community. This is a part-time hourly position, Monday through Friday, 2:00–6:00pm.

   

  Key Responsibilities:

   

  • Support and act in accordance with the School’s mission and values
  • Maintain a safe and fun environment for boys beyond the classroom
  • Accurately record attendance of students through Smartcare
  • Help manage the Enrichment program by assisting the Enrichment teachers with drop-off, dismissal, and any behavior issues
  • Report any incidents to the Director of EDP and assist in parent communications
  • Communicate and coordinate with security for pick-up during Aftercare hours
  • Mentor and support in managing EDP staff
  • Serve as EDP lead in the Director’s absence
  • Lead and help schedule parent-teacher conference childcare coverage and special evening childcare events
  • Provide school-level support as needed

   

  Diversity, Equity, Inclusion, Justice, and Belonging Commitments:

   

  • Engage in conversations with empathy and curiosity
  • Listen to recognize the presence, ideas, and beliefs of all individuals within the Cathedral School community
  • Practice courage and acting with integrity to speak up and speak out to stand up for what is right even when it is challenging or unpopular
  • Uphold the process of reflection, healing, and repair, holding ourselves accountable and accepting responsibility for our actions

   

  Skills and Competencies:

   

  • A passion for working with young people
  • A positive, resilient disposition
  • Attention to detail with strong organizational skills
  • Excellent written and verbal communication skills

   

  	Required	Preferred
  Qualification	High school diploma	• Bachelor’s degree in education or applicable fi eld • CPR, First Aid, and AED certified
  Experience	Experience working with children	• Classroom instruction or supervisory experience • Experience managing others • Restorative Justice practices
  Prior Knowledge		• Blackbaud SIS • Smartcare system software • Sawyer system software

   

  Contact: Please send a cover letter and a résumé to Eliza Kaye, Director of Extended Day Program, at kaye@cathedralschool.net.

   

  Compensation and Benefits: Rate of pay is $27–30 / hour.

• On-Call Substitute Teacher

  Role Title: On-Call Substitute Teacher

  FLSA Status: Part-Time Non-Exempt

  Reports to: Division Director

  Direct Reports: N/A

   

  Main Purpose of the Role: Substitute teachers provide classroom support in Kindergarten–Grade 4 and lead subject-specific classes for Grades 5–8. Substitute teachers will also perform school-related duties, including lunch and recess supervision.

   

  Key Responsibilities:

   

  • Actively engage with students in classroom activities
  • Use effective classroom management strategies
  • Implement lesson plans when applicable
  • Supervise students at recess and lunch
  • Use technology as needed
  • Maintain the tidiness of the classroom

   

  Diversity, Equity, Inclusion, Justice, and Belonging Commitments:

   

  • Engage in conversations with empathy and curiosity
  • Listen to recognize the presence, ideas, and beliefs of all individuals within the Cathedral School community
  • Practice courage and act with integrity to speak up and speak out to stand up for what is right even when it is challenging or unpopular
  • Uphold the process of reflection, healing, and repair, holding ourselves accountable and accepting responsibility for our actions

   

  Skills and Competencies:

   

  • A passion for working with young people
  • A positive, resilient disposition
  • Attention to detail with strong organizational and communication skills

   

  Category	Required	Preferred
  Qualification	High school diploma Proof of COVID-19 vaccination CA Live Scan  Negative TB test	CPR, first aid, and AED certified
  Experience	Relevant teaching experience working in a school setting

   

  Compensation: Cathedral uses a daily rate of $240 for substitute teachers.

   

  Contact: Please send a cover letter and a résumé to Lukas Rahlson, Director of Upper School, at rahlson@cathedralschool.net.

• Extended Day Program Staff / Afterschool Teacher

  Role Title: Extended Day Program (EDP) Staff / Afterschool Teacher

  FLSA Status: Part-time Non-exempt

  Reports to: Extended Day Programming Coordinator

  Direct Reports: N/A

   

  Main Purpose of the Role: The EDP Staff / Afterschool Teacher is responsible for developing and leading engaging afterschool activities, including both indoor and outdoor activities, snack time, and homework assistance; supervising students and responding to their needs and interests; and coordinating parent pick-up. This is a part-time, hourly position with shifts varying between 2:00–6:00pm, Monday–Friday, with summer months, holidays, and school breaks off.

   

  Key Responsibilities:

   

  • Overtly support and act in accordance with the school’s mission and values;
  • Maintain a safe yet fun environment for boys beyond the classroom; spend time outside on the roof play yard and in the gym, enjoy snacks and activities, and work on classroom assignments;
  • Manage program transitions and student pick-up;
  • Provide a safe physical and emotional environment for all students, encouraging the boys to take initiative to solve problems and helping them investigate, ask questions, and have fun;
  • Communicate with families.

   

  Diversity, Equity, Inclusion, Justice, and Belonging Commitments:

   

  • Engage in conversations with empathy and curiosity, listen to recognize the presence, ideas, and beliefs of all individuals within the Cathedral School community;
  • Practice courage and acting with integrity to speak up and speak out to stand up for what is right even when it is challenging or unpopular;
  • Uphold the process of reflection, healing, and repair, holding ourselves accountable and accepting responsibility for our actions.

   

  Skills and Competencies:

   

  • A passion for working with young people;
  • A positive, resilient disposition;
  • Attention to detail with strong organizational and communication skills.

   

  	Required	Preferred
  Qualification	High school diploma	Bachelor’s degree in education or applicable field CPR, first aid, and AED certified
  Experience	Experience working with children, e.g., nanny, teacher, tutor, coach	Classroom instruction or supervisory experience

   

  Contact: Please send a cover letter and a resume to Eliza Kaye, Director of Extended Day Program, at kaye@cathedralschool.net.

   

  Compensation and Benefits: Rate of pay is $23.00–$26.00 / hour, depending on level of experience. Benefits include paid sick leave.